HOA templates
Every HOA form, ready to plug in.
The notices, agendas, applications, and letters board secretaries actually need — written for boards, with placeholders for your section cites and cure windows. Free to copy and modify.
15 templates · review with counsel before sending · cross-linked to glossary, board roles, and free tools
Meetings & governance
5 templatesHOA Board Meeting Agenda Template
Standing-meeting agenda template with placeholders for officer reports, manager updates, and old/new business.
View templateHOA Meeting Minutes Template
Minutes template with placeholders for attendance, motions, votes, and action items — the bare minimum to satisfy most state recordkeeping requirements.
View templateHOA Board Resolution Template
Formal motion record for board-adopted actions — rule changes, contract approvals, policy adoption, and other actions that bind the Association.
View templateHOA Executive Session Notice Template
Notice that part of an upcoming meeting will be held in closed (executive) session — required in many states for confidential matters.
View templateHOA Annual Meeting Notice Template
Notice of the annual members' meeting with placeholders for date, location, agenda, proxy/ballot enclosures, and call for candidates.
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Enforcement
3 templatesHOA Violation Notice Template
First-notice letter to a homeowner for a covenant violation, with placeholders for the cited rule, cure window, and hearing rights.
View templateHOA Cease and Desist Letter Template
Final formal demand to a homeowner — used after one or more unanswered violation notices, before fines escalate or counsel is engaged.
View templateHOA Violation Hearing Notice Template
Formal notice scheduling a violation hearing — confirms time, location, owner's right to present evidence, and the Board's decision timeline.
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Elections & voting
2 templatesHOA Proxy Form Template
Member proxy form authorising another member to vote on the holder's behalf, with placeholders for scope and revocation.
View templateHOA Election Ballot Template
Director-election ballot with placeholders for candidates, write-in space, and the secret-ballot envelope structure used by many states.
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Financial
2 templatesHOA Dues Increase Notice Template
Owner notice of a regular-assessment increase with placeholders for the new amount, effective date, and budget reference.
View templateHOA Special Assessment Notice Template
Notice to membership of a proposed or adopted special assessment — covers purpose, amount per unit, payment terms, and any required member vote.
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Communication
2 templatesHOA Welcome Letter Template (New Homeowner)
First-touch letter to a new owner introducing the board, the community resources, and where to find the governing documents.
View templateHOA Newsletter Template
Monthly or quarterly community newsletter with placeholders for board updates, project status, calendar, and reminders.
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Templates are generic. Your community isn’t.
Get the same letters with your section cites filled in.
Upload your CC&Rs and Bylaws once — then ask the bylaw concierge for the exact section reference, cure window, or hearing right that should appear in the letter. Free under 250 homes.