HOA Board Resolution Template

[HOA NAME]
BOARD OF DIRECTORS

RESOLUTION NO. [YEAR]-[NUMBER]

Subject: [TITLE — e.g., "Adoption of Updated Collections Policy"]

Adopted: [DATE]
Effective: [EFFECTIVE DATE]

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WHEREAS, the [HOA NAME] (the "Association") is a [STATE]
[homeowners association / planned community / common interest
community] governed by its Declaration of Covenants, Conditions, and
Restrictions, its Bylaws, and applicable state law;

WHEREAS, [SECTION REFERENCE] of the Bylaws authorises the Board of
Directors to [SPECIFIC AUTHORITY — e.g., "adopt and amend rules and
regulations consistent with the Declaration and Bylaws"];

WHEREAS, [BACKGROUND FACT — e.g., "the Board has determined that the
Association's existing collections policy does not adequately address
[SPECIFIC GAP], creating risk that delinquent accounts are not handled
consistently across the community"];

[ADDITIONAL WHEREAS CLAUSES AS NEEDED];

NOW, THEREFORE, BE IT RESOLVED:

1. [PRIMARY ACTION — written in plain operative language. E.g., "The
   Collections Policy attached to this Resolution as Exhibit A is hereby
   adopted by the Board, effective [EFFECTIVE DATE], and shall apply to
   all assessment accounts that become delinquent on or after that
   date."]

2. [SECONDARY ACTION — e.g., "The Secretary is directed to file this
   Resolution and Exhibit A with the permanent records of the Association
   and to make a copy available to any owner upon written request."]

3. [SECONDARY ACTION — e.g., "The Treasurer, in consultation with
   counsel, is authorised to retain a collections agent or law firm to
   implement this policy on behalf of the Board."]

[ADDITIONAL RESOLVED CLAUSES AS NEEDED];

BE IT FURTHER RESOLVED that this Resolution shall remain in effect
until amended or rescinded by a subsequent action of the Board of
Directors, and that any prior board resolution or policy in conflict
with this Resolution is hereby superseded.

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CERTIFICATION

The undersigned, Secretary of [HOA NAME], certifies that the foregoing
Resolution was duly adopted by the Board of Directors at a meeting held
on [DATE], at which a quorum was present, by the following vote:

  Moved by:     [DIRECTOR NAME]
  Seconded by:  [DIRECTOR NAME]

  In favour:    [N] — [DIRECTOR NAMES]
  Opposed:      [N] — [DIRECTOR NAMES]
  Abstaining:   [N] — [DIRECTOR NAMES]
  Absent:       [N] — [DIRECTOR NAMES]

[SECRETARY NAME], Secretary
[HOA NAME]

Date: [DATE]

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[Attach Exhibit A — the substantive policy, rule, contract, or other
document the resolution adopts.]