HOA topic guide
What are the rules for HOA board meetings and open meetings?
Board meeting procedures are governed by the Bylaws and, in increasing detail, by state HOA statutes. Most states have enacted open-meeting laws that apply to HOA boards, requiring that regular meetings be open to homeowners as observers (though executive sessions for certain topics — litigation, personnel, contract negotiations — are typically exempted). The board's ability to take binding action depends on achieving quorum, and any vote taken without quorum is void. Meeting minutes are official records that owners have the right to inspect and, in most states, to receive a copy of within a set period of being requested.
What most CC&Rs say
Most bylaws require 4-10 days of advance written notice of board meetings, specifying the time, location, and agenda. Quorum for board action typically requires a majority of seated directors (not all authorized board positions). Regular board meetings must be held at least quarterly, and most documents require at least one annual meeting open to all members. Executive session topics are commonly limited by statute to litigation, contracts under negotiation, member disciplinary hearings, and personnel matters. Board members may participate by telephone or videoconference unless the documents or state law prohibit it. Meeting minutes must be approved at the following meeting and retained as association records.
Every HOA's governing documents differ. The patterns above reflect common drafting conventions — your CC&Rs may be more or less restrictive.
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