Board & governance
Proxy
A written authorization that lets one owner vote on behalf of another at a member meeting.
Also called: voting proxy · directed proxy · proxy ballot
What it means
A proxy is the written authorization an owner gives another person to attend a meeting and vote in their place. Proxies are common in HOA annual meetings because in-person turnout is usually low; they let the association reach quorum without requiring physical attendance. Most Bylaws specify the form a proxy must take, who can hold one, and whether it must be specific to a single meeting. Some states distinguish 'general' proxies (the holder votes any way they want) from 'directed' proxies (the holder must vote a specified way on specified items). Proxies are typically revocable at any time before the vote.
Why it matters
Mishandled proxies are a frequent reason elections get challenged. The form, the chain of custody, the count — all of it has to be tight. Inspectors of election (where required) exist precisely to keep proxies above reproach.
Example
An owner sends in a directed proxy authorizing a neighbor to vote 'yes' on amending the Bylaws. The neighbor cannot legally vote 'no' on that item with that proxy. If the neighbor abstains, the proxy is typically counted as the owner directed.
This definition is general orientation, not legal advice. Specific questions about your association should be routed to your attorney or a state-statute resource.
Related topic guides
Whose job is this?
Ask your own HOA
How does proxy apply to your HOA?
Upload your governing documents once and ask. Every section reference links back to the exact page in your Declaration, Bylaws, or Rules. Free under 250 homes.
Run an HOA? Free for boards under 250 homes.
Ask unlimited bylaw questions, manage violations, and share cited answers with residents — no credit card required.